Lebanon County Democratic Committee Bylaws
The Supreme and Authoritative Representative Body of the Democratic Party in Lebanon County shall consist in a County Committee and the duly elected officers thereof, together with such other subordinate committees and officials as may be set forth in these by-laws.
Article I – Name
The organization shall be known as the Lebanon County Democratic Committee.
Article II – Purpose
The purpose of the organization shall be manifold. It shall make such rules and regulations for the government of the Democratic Party in Lebanon County, consistent with the rules of the Democratic State Committee, as may be deemed necessary and proper. It shall contribute to the growth and influence of the Democratic Party, in municipalities, county, state and nation; develop leadership and maintain and promote harmony within the ranks of the Lebanon County Democratic Party; to expound the philosophy of the Democratic Party; and to join with all others of like thought and principle in achieving the goals of the Democratic Party in all areas of government.
Article III – Authority
The County Committee of Lebanon County, legally called and assembled in accordance with the rules of the party, is empowered to make such rules and regulations for the government of the Democratic organization, and the members and candidates thereof, not inconsistent with the rules of the Democratic State Committee, as shall be necessary for the orderly government and best interests and success of the party; provided, however, that such rules are not to become effective until or unless approved by the Executive Committee of the Democratic State Committee in Pennsylvania.
Article Iv – Membership
Section 1 – Composition of Committee Membership
The Democratic County Committee of Lebanon County shall consist of three resident registered Democrats from each election precinct in the County, who shall be elected every four years by the Democratic electors of their precinct, at the Spring Primary held in a Gubernatorial election year, and shall be elected for a four year term at the time, place and manner as provided by the primary election law of the Commonwealth of Pennsylvania.
Section 2 – Qualifications
No person other than a duly qualified and registered Democratic elector shall qualify to hold any office under these by-laws of the Democratic Party of Lebanon County. If any such person holding a party office shall change party registration then the office shall be deemed vacant and a successor shall be appointed in accordance with these by-laws.
Section 3 – Vacancies
Subject to the provisions of Article VIII, Section 3, the County Chairperson is empowered to fill all vacancies existing in the County Committee at any time from any cause, and shall do so as vacancies may occur. A County Chairperson shall not fill any vacancy occurring through failure to select a Committeeperson at the local primary at which they should have been elected, until after the election of a Chairperson at the reorganization meeting.
Article V – District Organization
The County of Lebanon shall be divided for purposes of the organization, into ten districts.
At a caucus for each district held immediately following the reorganization meeting of the Lebanon County Democratic Committee, each district shall nominate one or more candidates for the office of District Leader of such district.
The District Leader of each district shall then be elected from the list of nominees by the Committeepersons of each district at the caucus of each district held immediately following the reorganization meeting.
The District Leader shall be a currently elected Committeeperson in one of the voting precincts composing the district. Each District Leader shall be a member of the Executive Committee as provided in these by-laws.
In the event a vacancy occurs in the leadership of any district, said vacancy shall be filled at a meeting of the district Committeepersons called by the County Chairperson within a reasonable period of time from the date such a vacancy occurs.
The Executive Committee of the Lebanon County Democratic Committee shall have the power and authority to recommend the recall for any District Leader. Such recommendation of recall may be initiated at the first regular monthly meeting of the Executive Committee by a simple majority of the members of the Executive Committee present at that meeting. If recall is recommended, notice of the Executive Committee’s decision shall be given to the District Leader in writing within 5 days of the meeting. Such notice shall advise the District Leader that he or she may attend the first regular meeting of the following month to contest the recommendation and request recission of the Executive Committee’s decision. If the decision is not rescinded, the County Chairperson shall schedule a District Meeting in the leader’s district to be held within 30 days, but not less than 10 days, of the meeting to consider and vote upon the recommendation of recall. Committee people in the office of the district in question shall be given at least 10 days notice in writing of the date, time, place, and reason for the meeting.
The Districts shall be composed as follows:
Millcreek, Heidelberg Schaefferstown, Heidelberg Kleinfeltersville Townships and Richland Borough
Myerstown Borough North, Myerstown Borough South, and Jackson East, and Jackson West Townships
South Lebanon North, South Lebanon South, South Lebanon West Townships and Cornwall and Mt. Gretna Boroughs.
North Cornwall North, North Cornwall South, West Cornwall, West Lebanon, North Lebanon East, North Lebanon Middle, and North Lebanon West Townships
Palmyra Borough East, Palmyra Borough North, Palmyra Borough West, and the Townships of South Londonderry Campbelltown, Lawn; North Londonderry East, North, and West
Townships of Annville East, Annville West, North Annville, South Annville, and Cleona Borough
Townships of East Hanover, Swatara, Union Greenpoint, Union Lickdale, Bethel Fredericksburg, Bethel Mt Zion, and Jonestown Borough.
Lebanon City wards: First East, First Middle, First West, Eight, and Fourth
Lebanon City wards: Second East, Second West, Third, Sixth, and Seventh
Lebanon City wards: Fifth East, Fifth Middle, Fifth West, Ninth and Tenth
Article Vi – Meetings
Section 1 – Organization meeting
The Chairperson of the Lebanon County Democratic Committee shall issue a call for the assembly and organization of the County Committee as elected, to meet at a convenient time and place in the County of Lebanon no later than the sixth Wednesday following the Spring Primary Election in the year in which County Committeepersons shall be elected. Such call shall be made at least ten (10) days prior to the meeting by public proclamation or written notice, signed by said Chairperson, addressed and mailed to every Committeeperson elected at said Primary.
At the organization meeting the retiring Chairperson shall preside only for the purpose of:
1) Calling the meeting to order. The roll call of Committeepersons elected. Forming a temporary organization including the creation of a credentials committee and a tellers committee. If the retiring Chairperson is a candidate for re-election, he or she shall then appoint a parliamentarian to conduct the ensuing election.
2) In the event the Chairperson of the County Committee fails or neglects to issue a call for the organization of the new County Committee, within the time provided, any three members of the newly elected County Committee shall have authority to issue such a call to meet, in the same manner and with ten (10) days notice as the Chairperson is required to give, such meeting so called having the authority and legality as if called by the retiring County Chairperson.
Section 2 – Regular Meetings
The Lebanon County Democratic Committee shall meet in regular session four times a year at a time and place designated in the written notice on the following dates:
Within ten (10) days following the first day for circulating petitions. Within ten (10) days immediately preceding the Primary Election. Within ten (10) days after Labor Day. Within twenty (20) days prior to the November Election.
Section 3 – Special Meetings
The Lebanon County Democratic Committee may be called to a Special Meeting at any time by the County Chairperson upon five (5) days written notice.
The County Chairperson shall call a Special Meeting upon the written request signed by any twenty-five (25) Committeepersons of the County Committee.
Written notice of a Special Meeting sent to all Committeepersons shall contain the purpose for such meeting. No other business may come before the County Committee at such Special Meeting than that set forth in the notice calling such Special Meeting.
Section 4 – Proxies
Any Committeeperson may substitute any Democratic elector from his or her own election precinct by a signed and witnessed proxy, to act for the Committeeperson temporarily at the next session of the Committee, and the holder of the said proxy shall have all the powers and rights at the designated meeting as the Committeeperson would have if personally present.
Article VII – Notices
All notices of regular or Special Meetings shall be in writing signed by the Chairperson or the Secretary of the County Committee. Such notices shall be sent by regular United States mail at least ten (10) days in advance of regular meetings and at least five (5) days, for Special Meetings.
Article VIII – Officers
There shall be elected a Chairperson of the Lebanon County Democratic Committee, two Vice-Chairpersons, one of whom shall represent the City of Lebanon and one to represent the County, a Secretary, an assistant Secretary, a Treasurer, and an Assistant Treasurer each of whose terms shall run for the ensuing four (4) years or until their respective successors are elected and installed. One of the Vice-Chairpersons shall be of the opposite sex as that the Chairperson. (As amended 10/20/93)
Each nominee for an office shall be a duly qualified Committeeperson.
Where vacancies occur in any office other than County Chairperson, the County Chairperson shall have the power to fill such vacancies with temporary appointments until the next regular meeting of the County Committee. At that meeting, the County Committee shall elect persons to fill such vacancies for the balance of the unexpired term in each case.
An officer may serve an unexpired term to which they were elected when there is a change of residence within the boundaries of the County of Lebanon.
Article Ix – Duties Of Officers
The Chairperson shall:
Be the chief executive officer of this organization. Preside at all meetings of the general membership and of the Executive Committee. Have general and active management of all business of this organization. See that all orders and resolutions of the Executive Committee are carried out. Have general superintendence and direction of all other officers of this organization and see that their duties are properly performed. Be an ex-officio member of all standing committees. Appoint all committees, except as may be provided otherwise in these by-laws.
One of the Vice-chairpersons shall be elected at the regular reorganization meeting to fulfill the duties of the Chair in the absence of the Chairperson.
In the absence of the Chairperson designate, the other Vice-Chairperson shall conduct all business of the organization.
The Secretary and/or Assistant Secretary shall:
Attend all sessions of the Executive Committee and all meetings of the Lebanon County Democratic Committee and act as a clerk therefore. Record all votes and minutes of all proceedings in a book to be kept specifically for that purpose and when requested, perform a like service for all standing committees. Send notices of all meetings to the members of the County Committee as provided by these by-laws. Perform such other duties as may be prescribed by the Executive Committee, the County Committee, or the County Chairperson.
The Treasurer and/or Assistant Treasurer, under the direction of the Executive committee shall:
Have charge of the funds of this organization and shall deposit the same in the name of the Lebanon County Democratic Committee in depositories designated by the Executive Committee.
Pay all vouchers or bills properly attested by the Chairperson and Secretary.
Make a complete and accurate report of the finances of this organization at each meeting of the Executive Committee and each regular meeting of the County Committee. The books of the Treasurer shall be submitted for audit upon written request of the Chairperson or of the auditing committee, but not more than twice per year.
Article X – Bonds
The Executive Committee may require officers to be bonded as it shall deem necessary for any amounts as it may deem necessary provided, that the Treasurer of the Lebanon County Democratic Committee be bonded annually for a figure to be determined by the Executive Committee. The County Committee shall pay for the Treasurer’s bond.
Article XI – Elections
Prior to the election of officers at the organization meeting of the Lebanon County Democratic Committee, a standing vote shall be taken to decide if the voting for the day shall be by ballot or by standing vote.
A simple majority of those present shall be sufficient to elect an officer.
Article XII – Executive Committee
The Executive Committee of the Lebanon County Democratic Committee shall consist of the elected officers of the Lebanon County Democratic Committee, the ten District Leaders, five appointed members at large who shall be registered Democratic voters, Lebanon County members of the Pennsylvania State Democratic Committee and the State Committee Executive Committee, if any.
The officers of the Lebanon County Democratic Committee shall be the officers of the Executive Committee.
Proxies are permitted at meetings of the Executive Committee.
Article XIII – Executive Committee, Duties And Responsibilities
The Executive Committee shall execute the duties and powers of the County Committee during the intervals between the meetings of the County Committee. It shall formulate and adopt policies and recommend to the County Committee for adoption policies for the accomplishments of the purposes of the County Committee.
The Executive Committee shall meet on the first and third Wednesday of each month unless decided otherwise at a regular meeting of the Executive Committee.
The Executive Committee shall hold Special Meetings at the call of the Chairperson by the Chairperson giving at least five (5) days notice. Any seven (7) members of the Executive Committee may call a special meeting by notice at any time to the Chairperson.
ARTICLE XIV – VACANCIES ON ELECTIVE TICKET
The County Chairperson, Vice Chairpersons, Secretary and Treasurer, are constituted a committee to fill any vacancies on an elective ticket not covered by the State by-laws or by Sections 2, 3, and 4 herein.
Committeepersons residing in the City of Lebanon are hereby constituted a nominating committee to nominate a person to fill any vacancy that may occur after the time has elapsed for filling nominations during the odd year election campaign on the Democratic ticket for Lebanon City elective offices, and a majority of them are empowered to so certify the same to the County Board of Elections.
Committeepersons in a borough or township are hereby constituted a nominating committee to nominate a person to fill any vacancy that may occur after the time has elapsed for filling nominations for all elective offices in and a majority of them are empowered to so certify the same to the County Board of Elections.
Committeepersons residing in the judicial district are hereby constituted a nomination committee to nominate a person to fill any vacancy that may occur after the time has elapsed for filling nominations for all judicial elective offices in the judicial district affected, and a majority of them are empowered to so certify the same to the County Board of Elections.
Article XV – Quorums
Ten percent (10%) of the duly qualified members of County Committee shall constitute a quorum at any meeting of the County Committee.
Seven (7) members shall constitute a quorum at any meeting of the Executive Committee.
Article XVI – Standing Committee
The County Chairperson may appoint the following permanent committees: Financial, Auditing, Proxies, and Publicity.
The Auditing Committee shall be subject to the approval of a majority vote of the Executive Committee members in attendance.
Article XVII – Parliamentary Procedure
Roberts Rules of Order (latest edition), except as it may vary with these by-laws, shall be the guiding rules for the conduct of the affairs to this organization.
Article XVIII – Prohibition for Payment of Certain Filing Fees
The County Committee may not use its funds to pay the filing fees of candidates for the offices of County Commissioner or Jury Commissioner.
Article XIX – Amendment of By-Laws
These by-laws may be amended at any regular meeting of the County Committee by one of the following methods:
Anyone desiring to move an amendment to the rules shall prepare a copy of the rule to be amended, and with it a copy of the rule as it is to appear when amended, and have ten percent (10%) of the members of the County Committee to approve and sign the same with a request to the County Chairperson that said proposed amendment shall be submitted at the next regular meeting of the County Committee. 2.
The Chairperson shall appoint a by-laws committee of not more than 5 members of the County Committee who shall study and recommend change, if any, to the Chairperson.
The Chairperson shall send a copy to each Committeeperson, all of which shall be done at least fifteen (15) days before the day of the meeting at which it is to be voted upon.
LCDC 23 S. 6th St. Lebanon PA 17042
Phone (717) 273-8761
Mailing Address: PO Box 1128, Lebanon PA 17042
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Copyright © 2006 LCDC
Last updated November 27, 2006
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The Rules of the Democratic Party of The Commonwealth of Pennsylvania: